Terms & Conditions

TERMS AND CONDITIONS FOR SAL HENLEY AND ASSISTANTS UTILISED BY SAL HENLEY

  1. RATES

  2. STILLS BOOKING

  3. FILM/TV BOOKING

  4. TV/COMMERCIALS & FILMS

  5. OVERTIME

  6. CORONAVIRUS

  7. TRAVEL

  8. INVOICING

  9. EXPENSES/RECEIPTS/VAT

  10. PAYMENT

  11. CLIENT CONFIDENTIALITY

  12. LOCATION BOOKINGS

  13. LOCATION DETAILS

  14. PROVISIONAL BOOKINGS/PENCILS

  15. CONFIRMATIONS & CANCELLATIONS

  16. FINAL FILES MATERIALS TVC/STILLS/CONTENT/PRINT FOR STYLIST FOLIOS

1. RATES

All fees are based on the quoted daily rate and hours.

2. STILLS BOOKING

The days booking is for a 9 hour day including 1 hr lunch break.

3. FILM/TV BOOKING

The days booking is for a 11hr day including 1 hr lunch break.

4. TV/COMMERCIALS & FILMS

APA terms and conditions apply unless otherwise agreed.

5. OVERTIME

Overtime rates as stated on client’s estimate. APA terms and conditions apply for night work between midnight and 8 am, Saturday and Sunday bookings, and bank holidays.

6. CORONAVIRUS

As per APA/AOP guidelines, if Sal Henley is unable to fulfil her commissioned duties due to enforced COVID-19 isolation or positive test, Sal Henley will receive 100% of fees for all days worked to that point.

Where possible Sal Henley will supply a backup stylist upon request. If they are required to step in they will receive the 100% agreed fee.

7. TRAVEL

Travel time will be charged at an agreed % of day rate for travel time, all to be negotiated when booking Sal Henley and any assistants. All car travel expenses charged at 0.50p per mile.

8. INVOICING

All fees including expenses and VAT, where applicable, are invoiced by Sal Henley. Advance invoice for food expenses will be required where applicable and payable within 5 working days from invoice date.

9. EXPENSES/RECEIPTS/VAT

All expenses figures provided in advance of a shoot are estimates only and the client should allow a minimum 10% contingency budget in all cases.

All estimated costs are stated exclusive of VAT. Sal Henley will endeavour to work within the agreed cost estimate, but individual costs within the estimate may vary at her discretion to enable the most effective realisation of the brief.

Receipts for expenses can only be provided if requested prior to recipe development and/or shoot confirmation. Provision of receipts will incur an accountancy charge of 1.5% of total costs and fees incurred in respect of the assignment.

10. PAYMENT

All final invoices are payable within 30 days of the invoice date or prior to commencement of use. Sal Henley reserves the right to charge interest on late payments at the rate prescribed by the Late Payment of Commercial Debts (Interest) Act 1998 from the date payment was due until the date payment is made.

11. CLIENT CONFIDENTIALITY

Sal Henley and her assistants will keep confidential and will not disclose to any third parties or make use of material or information communicated to her/him/they in confidence till the project goes live.

12. LOCATION BOOKINGS

If Sal Henley and her assistants are working on a location outside the M25 and are prevented by the client/change of schedule from returning to London to work, half the daily fee is payable.

13. LOCATION DETAILS

The client must provide accurate and detailed information about transport to and from the location. A call sheet must be provided at least 24 hours prior to work start. Clients are responsible for Sal Henley and her assistants meals on all bookings outside the London area.

14. PROVISIONAL BOOKINGS/PENCILS

Provisional bookings are automatically cancelled if they are not confirmed within 24 hours of the proposed booking or definitive/confirmed booking is offered and provisional cannot be confirmed. At the discretion of Sal Henley.

15. CONFIRMATIONS & CANCELLATIONS

If a confirmed booking is cancelled or postponed Sal Henley reserves the right to charge a cancellation fee at the following rates together with all incurred expenses:

On Shoot Duration of two days or less:

  1. cancellation on 2 Working Days notice or less – 100% of Fee + all expenses; or

  2. on 3 to 6 Working Days notice – 75% of Fee + all expenses; or

  3. on more than 6 Working Days notice – 50% of Fee + all expenses.

On Shoot Duration in excess of 2 days and on notice equivalent to:

  1. the Shoot Duration or less -100% of Fee + all expenses; or

  2. more than the Shoot Duration but not more than twice the Shoot Duration – 75% of Fee + all expenses; or

  3. more than twice the Shoot Duration – 25% of total Fee + all expenses.

All cancellations fee and charges at discretion of Sal Henley.

16. FINAL FILES MATERIALS TVC/STILLS/CONTENT/PRINT FOR STYLIST FOLIOS

By confirming Sal Henley to work on your project, you agree to let her have the final hi-res and low-res file for her portfolio online and/or printed.

Sal Henley reserves the right to negotiate within the structure of these terms and conditions.